In the modern era of technology, a lot of important information is exchanged via email. Sometimes, you may need to keep that important information saved for future use or reference. One of the best ways to save an email for future reference is by converting it to PDF format. PDF format ensures the original formatting and design remain the same and the email can be opened on any device, without losing its original design.
Video Tutorial:
Why You Need to Convert Gmail Email to PDF
There are several reasons why you may need to convert Gmail email to PDF. First, PDF format is widely accepted and can be opened on any device without losing its original formatting. Second, PDF format ensures the email content is preserved, and no editing can be done on it. PDF format also protects the privacy of the email, as it cannot be altered. Additionally, PDF format is easy to organize and saves valuable time by keeping emails planned according to the need.
Method 1: Via Google Drive
Converting Gmail email to PDF via Google Drive is a simple process. Follow the steps below:
1. Open the Gmail email you want to convert to PDF.
2. Click on the "Print" icon.
3. Click on "Save to Google Drive."
4. A new tab will open, asking you to sign in to your Google account. Sign in and allow access to Google Drive.
5. You will see a preview of the document you have just saved. Click on the "File" menu and select "Download" and then "PDF Document."
6. The PDF document will be downloaded to your computer.
Pros:
– Easy to use
– Free
– Preserves Email Formatting
Cons:
– High amount of data is used when the email contains several documents.
Method 2: Via Gmail Add-ons
There are several Gmail add-ons available that make the process of converting Gmail email to PDF easy. Follow the steps below:
1. Open Gmail and click on the "Gmail add-ons" icon.
2. Type "HTML to PDF Converter" in the search bar and select the add-on.
3. Install the add-on and give necessary permissions.
4. Once the add-on is installed, open the email you want to convert to PDF.
5. Click on "Add-ons," then "HTML PDF Converter" and select "Convert Selected Email" or "Convert All Emails in this thread."
6. Wait for the add-on to do its work and the PDF document will be ready to download.
Pros:
– Easy to use
– Quick
– Compatible with Gmail
Cons:
– Add-on requires permission
Method 3: Via Print to PDF Functionality on Windows
If you’re using Windows, you can convert Gmail email to PDF by using the "Print to PDF" functionality. Follow the steps below:
1. Open the Gmail email you want to convert to PDF.
2. Click on the "Print" icon.
3. Click on the "Change" button located beside "Destination" and select "Save as PDF."
4. Click on "Save" and the PDF document will be saved on your computer.
Pros:
– Easy to use
– Compatible with Windows
Cons:
– Can be slow when printing multiple emails
What to Do If You Can’t Convert Gmail Email to PDF
If you’re having trouble converting Gmail email to PDF, there are several fixes you can try. First, ensure your browser is up to date and clear its cache. If that doesn’t work, try disabling any browser extensions that may be causing issues. Another solution is to switch to another browser or log in on another device to convert your Gmail email to PDF.
Bonus Tip: Use a Third-Party Application
If you’re converting Gmail email to PDF regularly, consider using a third-party application designed specifically for this purpose. There are several applications available, each with different features and price points. Some popular applications include Adobe Acrobat, DocHub, and PDFmyURL.
5 FAQs
Q: Are there any free applications for converting Gmail email to PDF?
A: Yes, there are several free applications available, including Google Drive and the "Print to PDF" functionality on Windows.
Q: Can I add my own watermark to the PDF document?
A: Yes, most applications allow you to add a watermark to your PDF document.
Q: Does Gmail offer the ability to convert email to PDF directly?
A: No, Gmail doesn’t offer this feature natively, but you can use add-ons to achieve this functionality.
Q: Will the PDF document retain all images and attachments from the email?
A: Yes, the PDF document will retain all images and attachments from the email.
Q: Can I convert multiple Gmail emails to PDF at once?
A: Yes, some applications allow you to convert multiple Gmail emails to PDF at once.
Final Thoughts
Converting Gmail email to PDF is a simple and effective way of preserving valuable information for future reference. In this article, we have explored three methods for converting Gmail email to PDF: via Google Drive, via Gmail add-ons, and via the "Print to PDF" functionality on Windows. Additionally, we have provided solutions for common problems that may arise during the conversion process. By following the methods in this article, you can easily convert your Gmail emails to PDF and ensure their original formatting and privacy are preserved.