Microsoft Excel is a popular spreadsheet software used by professionals worldwide. It is known for its exceptional functionality to perform calculations, store data in a structured manner, and for its support of macros and add-ins. However, when you need to share an Excel file with someone who doesn’t have Excel installed on his or her computer, it can be a challenge. In this blog post, I will show you how to convert Excel to PDF online, using different methods.
Video Tutorial:
What’s Needed
In this blog post, I will be discussing three different online tools to convert Excel to PDF. You will need access to a stable internet connection and a web browser. You also need to have a copy of the Excel file that you want to convert, saved on your computer or cloud storage.
What Requires Your Focus?
When converting Excel to PDF online, there are a few things that you should keep in mind. Firstly, when you convert Excel to PDF, certain formatting may not be retained, such as colors, font styles, and font sizes. Secondly, if your Excel file contains sensitive or confidential information, be sure to use a secure conversion tool. Finally, before you convert your Excel file to PDF, check that all the data in your Excel file is complete and accurate.
Method 1 – Smallpdf
Smallpdf is a well-known online tool that allows you to convert Excel to PDF quickly. Follow these steps to convert your Excel file to PDF:
- Visit the Smallpdf website and click "Excel to PDF" option.
- Upload your Excel file by clicking on the "Choose Files" button.
- Once uploaded, select "Convert to PDF" button.
- Smallpdf will then convert your Excel file to PDF and will allow you to download the PDF file to your device.
Pros:
Smallpdf is simple and easy to use. It gives you a good conversion quality and comes with a lot of other PDF utilities. Smallpdf does not require any registration or software installation.
Cons:
Smallpdf only offers a limited number of free conversion per day. You may need to sign up and purchase the paid version of Smallpdf to convert large files, which can be expensive.
Method 2 – Online Convert
Online Convert is another popular tool for converting Excel files to PDF online. Follow these steps to convert your Excel file to PDF:
- Visit the Online Convert website and click "Excel" option.
- Upload your Excel file by clicking on the "Choose File" button.
- Select "Convert File" option to start the conversion process.
- Once the conversion process is complete, you can download the resulting PDF file.
Pros:
Online Convert offers a simple and easy-to-use interface. The software is quick and reliable, and you can download the PDF file immediately after the conversion process is complete.
Cons:
Online Convert requires you to sign up before you can use its full functionalities. You need to have a stable and fast internet connection because the upload and download speeds may be slow at times.
Method 3 – PDFCreator Online
PDFCreator Online is another tool that you can use to convert Excel to PDF. Follow these steps to convert your Excel file to PDF:
- Visit the PDFCreator Online website and click "Excel to PDF" option.
- Upload your Excel file by clicking on the "Choose file" button.
- Select "Convert to PDF" button.
- Your Excel file will be converted to PDF and then you can download the PDF file.
Pros:
PDFCreator Online is a free online tool that is easy to use and gets the job done quickly. The interface is straightforward, with clear instructions available on the screen.
Cons:
PDFCreator Online doesn’t offer much configuration options. Some users have reported that they experience slow upload or download speeds when using the software.
Why Can’t I Convert Excel to PDF on Local Device?
Converting an Excel file to PDF on a local device can be challenging because it requires you to have PDF conversion software installed on your computer. PDF conversion software can be expensive and may take up a significant amount of space on your hard drive.
Instead, you can use online tools to convert Excel to PDF. Online conversion tools offer a quick and easy solution that doesn’t require you to install any new software.
Implications and Recommendations
When converting Excel to PDF online, it is essential to choose a reliable and secure online tool. You should ensure that the tool you choose can handle large files and is compatible with your device and browser. You should also check if the tool offers additional features such as password protection, document merging, and other essential features.
It is also important to thoroughly check the resulting PDF file to ensure that all the data has been converted correctly, and there is no loss of data. You should keep in mind that although online conversion tools work great in most cases, it is still possible that some formatting or data may be lost during the conversion process.
FAQs
Q: Can I convert an Excel file containing macros to PDF online?
A: Yes, you can convert Excel files containing macros to PDF online with some tools. However, you should check if the online tool you are using supports macro-enabled files.
Q: Is it safe to convert Excel to PDF online?
A: Yes, it is safe to convert Excel to PDF online, provided you use a reputable and secure online conversion tool. You should ensure that the tool you use is encrypted and that your data will not be shared with third parties.
Q: How do I know if a converted PDF file is accurate?
A: Before converting your Excel file to PDF, you should ensure that all the data in your Excel file is complete and accurate. After the conversion process is complete, you should open the resulting PDF file and thoroughly check it for accuracy, formatting, and completeness.
Q: Can I convert Excel to PDF on my mobile device?
A: Yes, you can convert Excel to PDF on your mobile device by using a web browser and visiting an online PDF converter. However, ensure that you have a stable and fast internet connection and that the website is mobile-friendly.
Q: Can I convert password-protected Excel files to PDF online?
A: This depends on the online tool that you use. Some online tools can handle password-protected Excel files, while others cannot. Ensure that the tool you choose supports password-protected Excel files.
In Conclusion
Converting Excel to PDF online is a quick and easy solution that doesn’t require you to install any new software. There are many online tools available to convert Excel to PDF, but you should choose a reliable and secure one that can handle large files and that is compatible with your device and browser. When converting Excel to PDF online, it is essential to ensure that the resulting PDF file is accurate, complete, and retains all formatting. Always review the PDF file after conversion to ensure that no data has been lost during conversion.