Sending emails is one of the most common activities we do on our iPhones. However, adding an attachment to an email can be a bit challenging. Maybe you want to attach a resume for a job application or send some important documents to a colleague. Whatever the reason may be, attaching a document to an email on an iPhone can save you a lot of time and effort.
In this blog post, we’ll explore the methods that you can use to attach a document to an email on your iPhone. We’ll discuss the things you need to prepare to make the process smoother and less complicated, as well as the solutions for the common challenges you may encounter.
Video Tutorial:
The Challenge of Attaching Documents on iPhone Email
The primary challenge when attaching documents on iPhone email is the file size limit. For instance, Gmail users can only attach files up to 25 MB, while iCloud Mail users can only attach up to 20 MB. If the document you want to send exceeds the limit, you’ll have to compress it or look for another way to share it. Another challenge is when the document is stored in a location that cannot be easily accessed, such as third-party cloud storage apps or another email service.
Things You Should Prepare for
Before we dive into the methods, make sure you have the following:
- Your iPhone
- The document you want to attach
- A stable internet connection
- The email account you want to use
- If your document exceeds the file size limit, prepare a compression tool.
Method 1: Attach a Document Using the Mail App
The Mail app that comes with your iPhone provides a built-in way to attach documents to an email. Here are the steps to follow:
Step 1: Open the Mail app.
Step 2: Click the Compose icon in the bottom right corner.
Step 3: Compose a new email.
Step 4: Tap and hold the message field.
Step 5: Click the right arrow to enter the formatting menu.
Step 6: Tap on the add attachment icon, located at the bottom of the menu.
Step 7: Pick your document from the list of available files.
Step 8: Compose your message and send the email.
Pros:
- Quick and easy process
- No need to install third-party apps
Cons:
- File size limit
- Cannot attach large numbers of files at once.
Method 2: Attach a Document Using the Files App
The Files app is a tool provided by Apple to manage your device’s files and folders. It can also be used to attach documents to an email. Here are the steps to follow:
Step 1: Open the Files app.
Step 2: Find the document you want to send and tap it.
Step 3: Tap the share icon in the bottom left corner.
Step 4: Tap the Mail app icon.
Step 5: Compose your message in the Mail app, and add the recipient.
Step 6: Tap send email.
Pros:
- No file size limit
- You can attach multiple files at once.
Cons:
- Requires iOS 11 or newer
- May take longer if you have to search for the file in folders.
Method 3: Attach a Document Using Third-Party Apps
If the document you want to send is stored in a cloud service like Google Drive or Dropbox, you can use the third-party app’s share feature to attach the file to an email. Here are the steps to follow:
Step 1: Open the cloud app.
Step 2: Find the document you want to send and tap it.
Step 3: Tap the Share icon.
Step 4: Tap the Mail app icon.
Step 5: Compose your message in the Mail app, and add the recipient.
Step 6: Tap send email.
Pros:
- No file size limit
- You can attach multiple files at once.
- You can access files from different cloud services in one place.
Cons:
- Requires extra apps that can consume a lot of space on your phone.
Why Can’t I Attach A Document On iPhone Email And How To Fix It?
1. Invalid file type: Check the file type of the document you’re trying to attach and make sure it’s compatible with the email service you’re using. For example, Gmail only supports attachments in certain file formats.
2. No internet connection: Make sure that your iPhone is connected to Wi-Fi or cellular data before trying to send the email.
3. Exceeded file size limit: If the document is too large, you’ll need to compress it, break it into smaller parts, or use a different method to send it.
Additional Tips
1. Making sure your iPhone is updated to the latest version can help you avoid some attachment issues.
2. When compressing your file, make sure the quality of your document is retained.
3. If you are attaching a confidential document, it is best to encrypt it before sending it.
5 FAQs about Attaching Documents on iPhone Email
Q1: How can I ensure that the files I attach are safe from hackers?
A: To ensure the security of your files, use a secure email service, encrypt the document with a password, and avoid sending documents to unknown recipients.
Q2: Can I attach documents from my iPhone’s camera roll?
A: Yes, you can. Open the Files or Email app and click on the attachment icon. You will see an option to choose your camera roll.
Q3: Can I attach multiple documents in one email?
A: Yes, you can. Use either Method 1 or 3 for the best results when sending multiple documents.
Q4: How can I send documents larger than the file size limit?
A: Use a file-compressing tool or upload the files to cloud storage and share the link.
Q5: Can I attach a document from a third-party app?
A: Yes, you can. Third-party cloud storage apps like Dropbox and Google Drive can be attached to emails. Just make sure to have the app installed on your device.
In Conclusion
Sending an email with an attachment on your iPhone is a breeze if you know the right steps to follow. Whether you’re using the native Mail app, the Files app, or a third-party app, it is important to know the pros and cons of each method. You should also prepare the necessary tools and ensure that the document is compatible with the email service you’re using. Remember to exercise caution when sending confidential documents and use encryption wherever possible. With these tips and methods, you can now successfully attach a document to an email on your iPhone with ease.