Adding an email account to a smartphone is a crucial task for most smartphone users. Having access to emails on-the-go is highly convenient and saves a lot of time. Adding an email account to an Android phone seems easy, but it can lead to frustration if the process is not done correctly. In this blog, we will discuss the challenges faced while adding an email account to an Android phone and will guide you with various methods to add an email account to your smartphone.
Video Tutorial:
The Challenge of Adding an Email Account to an Android Phone
Adding an email account to an Android phone can be a daunting task as it involves several settings. One small incorrect setting can lead to failure in connecting to the email server. There are also some compatibility issues with new smartphones, which makes it harder to link the email account. Some email servers may also require additional authentication settings, making it difficult for the users to add their email account.
Things You Should Prepare for
Before proceeding with adding an email account to your Android phone, you should be aware of the email account type, email server, and email server settings. You should have complete information about the email account, whether it is an IMAP email account or a POP email account, as the settings for both are different. You should also have the email server information and its port settings. Furthermore, you should have relevant login credentials, including username and password, and two-step authentication settings if enabled.
Method 1: Via Default Email Application
Steps:
1. Open the ‘Settings’ app on your Android phone.
2. Scroll down and select ‘Accounts.’
3. Tap on ‘Add Account’ and choose ‘Email’.
4. Enter your email address and password and tap on ‘Manual Setup’.
5. Choose POP or IMAP as per your email account type.
6. Enter the email server settings, including Server name, security type, and Port and click next.
7. Enter outgoing email server settings and select ‘Next.’
8. Give a name to your email account and enter the name you want to display while sending emails.
9. Press ‘OK.’
Pros:
– Simple and user-friendly interface.
– Default application, no need for third-party applications.
– Control over account access and settings.
Cons:
– Limited features in the default email app.
– The process may unknowingly change application settings, giving access to personal data.
Method 2: Via Gmail App
Steps:
1. Open the Gmail app on your Android phone.
2. Tap on the three lines shown on the top left corner of the screen and select ‘Settings’.
3. Tap on ‘Add Account’ and select the type of email account you want to add.
4. Enter the email address and password and tap on ‘Next.’
5. Enter the incoming and outgoing server settings if needed.
6. Select the synchronization options, including Email frequency, notification, and label.
7. Enter the name you wish to display while sending emails.
8. Tap on ‘Sign in’ to complete the process.
Pros:
– Efficient and easy to use.
– Supports multiple email accounts together along with Gmail.
– User-friendly design and interface.
Cons:
– Limited account settings compared to the default email app.
– Users are incapable of adding multiple accounts at once.
Method 3: Via Third-Party Email App
Steps:
1. Install a reliable third-party email app such as Microsoft Outlook, Blue Mail, or Spark Mail.
2. Open the email app and tap on the ‘Add Account’ option.
3. Enter the email address and password and allow required permissions.
4. If your email service provider is listed, select it, and all the required settings will automatically fill up.
5. If your service provider is not recognized, choose the ‘Manual Setup’ option.
6. Enter the email server settings, incoming server settings, and outgoing server settings if required.
7. Set up account sync settings, including sync frequency and notification.
8. Choose the name you want to display while sending emails and click on ‘Done.’
Pros:
– Customizable and multiple account support.
– Advanced account syncing options.
– Support for multiple email providers.
Cons:
– May cause security issues due to third-party app usage.
– Free versions often have limited features.
Why Can’t I Add Email Account to My Android Phone?
Reason 1:
Incorrect credentials- Improperly entered credentials such as email id and password can lead to connection failure.
Fix:
Double-check the email address and password. Ensure caps lock is off, and no spelling mistakes exist.
Reason 2:
Web restrictions- Networks with mandatory web codes or blockage of email servers can limit email access capabilities.
Fix:
Check with the network administrator to remove restrictions or add the email server to the network allowed servers’ list.
Reason 3:
Incorrect server settings- Entering the wrong server name and port number can lead to authentication failure.
Fix:
Enter the correct email server name, security type, port number, and authentication type according to the email provider.
Additional Tips
– Always ensure you have an active internet connection while adding an email account.
– Turn off battery optimization for the email app to receive timely notifications.
– Check for auto-updates and turn off any automatic email syncing if not required.
5 FAQs about Adding Email Account to Android Phone
Q1: How can I delete an email account from my Android phone?
A: Go to Settings, Accounts, select the account, and tap on ‘Remove account.’ Alternatively, go to the email app, tap on the three lines shown on the top left corner, select the account, and tap on ‘Manage Accounts.’ Then tap on ‘Remove account.’
Q2: Why does my email account repeatedly ask for my password on Android?
A: It may be due to outdated server settings. You can try updating the email server settings or refreshing the email app.
Q3: Why is my email not syncing automatically on Android?
A: It may be due to the email app’s auto-sync settings or battery optimization settings. Please check with the email app’s settings.
Q4: Can I add multiple email accounts to the Android default email app?
A: Yes, you can add multiple accounts in the Android default email app.
Q5: Are there any compatibility issues while adding email accounts to the Android phone?
A: Yes, there could be compatibility issues with older Android versions, older smartphone models or email server providers’ limitations.
In Conclusion
Adding an email account to an Android phone can seem like a daunting task, but with the properly arranged guide, users can add email accounts without any hassle. While using the default email app is easy, third-party apps can offer advanced features. Lastly, make sure to double-check the credential information and update the server settings for successful email connectivity.